If you read my previous post about how to format an external drive for Mac, you know that I bought a 2TB Seagate Expansion external hard drive and managed to create two partitions on the disk — one for Mac backup purposes, and the other for personal use.
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In this article, I’m going to show you how to back up your Mac data to an external drive. You should back up your Mac on a regular basis, especially if you’re planning to perform macOS updates.
Aug 12, 2018 Just wondering if Dashboard is still a thing in Mojave. Use the Launcher application, or rocket ship icon, to select the Dashboard whose icon is a round black gauge face with five app icons.
Seagate Dashboard for Mac OS. This software allows the user to run diagnostics and adjust drive settings, like turning off drive lights.
I did this several weeks ago while preparing my MacBook Pro for a system update. You may also be interested in taking a look at the macOS Catalina slow issues we encountered during that process just in case you also want to upgrade your Mac to the latest operating system.
Please note that the backup tool that I used is Time Machine, a built-in app provided by Apple. If you want to back up your Mac data without using Time Machine, there are also other third-party Mac backup software worth considering.
Where is Time Machine on Mac?
Time Machine is a built-in app within macOS ever since OS X 10.5. To find it, click on the Apple logo on the top left corner of your screen, then select System Preferences.
In the Preferences Pane, you’ll see the app located between “Date & Time” and “Accessibility”.
What does Time Machine Backup?
Time Machine is the easiest way to back up Mac. And the app is created and recommended by Apple. Once you have a timely backup, it’s incredibly easy to restore all or part of your data in case of accidental deletion or a hard drive crash.
So, what kind of data does Time Machine backup? Everything!
Photos, videos, documents, applications, system files, accounts, preferences, messages, you name it. They all can be backed up by Time Machine. You can then restore your data from a Time Machine snapshot. To do so, first open Finder, then Applications, and click on Time Machine to continue.
Be aware that the recovery process can be only be conducted when your Mac can start up normally.
A Step-by-Step Guide to Backing up Mac to an External Hard Drive
Note: the screenshots below are taken based on an older macOS. If your Mac is running Mojave or Catalina, they will look slightly different but the process should be similar.
Step 1: Connect your external hard drive.
Seagate Dashboard For Windows 10
First, use the USB cable (or USB-C cable if you’re on the newest Mac model with Thunderbolt 3 ports) that comes with your external drive to connect that drive to your Mac.
Once the disk icon shows up on your desktop (if it doesn’t, open Finder > Preferences > General, and here make sure you’ve checked “External disks” to let them show on the desktop), move on to Step 2.
Note: if your external drive can’t show up on Mac or macOS hints the drive is not supported, you’ll have to re-format it to a Mac-compatible file system before continuing the following steps.
Step 2: Select the disk for backup.
Now open Time Machine (I tell you how above) and select the disk you want to use. I have partitioned my Seagate drive into two new volumes, “Backup” and “Personal Use”, as you see from the screenshot. I chose “Backup”.
Step 3: Confirm backup (optional).
If you have used another disk for backup before, Time Machine will ask you whether you want to stop backing up to the previous disk and use the new one instead. It’s up to you. I selected “Replace”.
Step 4: Wait until the process is complete.
Now Time Machine will start to backup all your data. The progress bar gives you an estimate of how much time is left before the backup is complete. I found it a bit inaccurate: Initially, it said “About 5 hours remaining”, but it only took two hours to finish. It’s worth noting that the remaining time may vary from case to case depending on the write speed of your external hard drive.
After about an hour and a half, it says only 15 minutes remaining
Step 5: Eject your external drive and unplug it.
When the backup procedure is completed, don’t rush to disconnect your device as this could cause potential disk problems. Instead, go back to the main desktop, locate the volume that your external hard drive represents, right-click and select Eject. Then, you can safely unplug the device and put it in a safe place.
Final Words
Like any other hardware device, an external hard drive will fail sooner or later. It’s best to make a copy of the data on your external drive — as they say, a “backup of your backups”!
One good option is to use cloud storage services like iDrive which I’ve been using and I really like the app because it’s super easy to use, and it also allows me to download Facebook photos automatically. Backblaze and Carbonite are also popular options in the market, though I am yet to give them a try.
I hope you find this tutorial helpful. I can’t emphasize enough the importance of data backup these days, especially when my mid-2012 MacBook hard drive died all of a sudden. I’ve also seen cases where my friend’s computer and hard drive failed. You can imagine their desperation. Without a proper backup, it’s really hard to restore data. Although you could try a third-party data recovery program, chances are they won’t get all your lost data back.
Anyway, the main takeaway I want you to have from this article is this: back up your Mac with Time Machine or another app, and create a second or third copy of those backups if you can.
BestExternal Hard Drives for MaciMore2020
We understand that your data is important to you. Whether its personal documents, important work files, or just making sure you have everything you need to be backed up, you can never be too safe. External hard drives are not only useful for storing data but are an excellent way to transport files from one location to another. When you take into account price, ease of use, and portability, the Seagate Backup Plus Slim is the most reliable hard drive you can carry around with you at all times.
Best Overall: Seagate Backup Plus Slim (2 TB)
If you want a reliable external hard drive that has a decent amount of storage, is super easy to carry around and has a very affordable price tag, the Seagate Backup Plus Slim is the best option for most people. Formatted for Windows and Mac right out of the box, it's easy to carry all your essential documents from desktop to laptop without missing a beat.
The Seagate Dashboard back up system is a fantastic simple tool that can let you schedule backups to ensure you never miss any critical files you need in case something terrible happens to your computer. You can set automatic backups daily, weekly, or monthly, and change the frequency whenever you want.
Seagate also throws in a one-year complimentary subscription to Mylio Create. This can help you wrangle your photo library if you don't already use some photo managing tool, and a two-month membership to Adobe Creative Cloud Photography Plan.
Pros:
Affordable
Great backup software
USB 3.0
Metal enclosure
Best Overall
Seagate Backup Plus Slim (2 TB)
Reliable, portable, and affordable.
No lengthy setups or formatting procedures, the Seagate Backup Plus Slim 2TB is formatted for Mac right out of the packaging.
Best USB-C hard drive: Samsung T5 Portable SSD (1 TB)
This small compact SSD drive from Samsung comes with both a USB-C to USB-C cable and a USB-C to USB-A, meaning it's perfect to use with your MacBook or Mac.
Its fast 540 MB/s read and write speeds are more than enough to transfer any file. And should be able to store all your photo and video files with ease thanks to its straightforward software. Plus, if you're worried about encryption, the Samsung T5 Portable SSD has you covered with an optional password to launch the drive and AES 256-bit hardware encryption on all your files.
Pros:
USB-C
SSD
Super compact
AES 256-bit hardware encryption
Best USB-C
Samsung T5 Portable SSD (1 TB)
Fast and encrypted
With 540 MB/s read and write speeds, the Samsung T5 Portable SSD is fast enough for photographers and videographers to transport all their work.
Compatible with Time Machine right out of the box, the 8 TB storage capacity on the Western Digital My Book is perfect for people looking for a lot of stage at a reasonable price. It's USB 3.0, meaning it's easy to take advantage of its storage speed with fast transfer speeds.
While portability is not the Western Digital My Book's strong suit and it needs a separate power source, it does offer 256-AES encryption when you download its easy-to-use security software. It ensures all your important files and documents stay private.
If you're looking for a drive that has lots of space, os you don't have to have multiple as your storage needs grow, look no further.
Pros:
Lots of storage
256-AES encryption
Time Machine compatible
Best Capacity
Western Digital My Book (8TB)
Lots of storage for those who need it
Western Digital offers 256-AES encryption when you download its security software, meaning you can rest easy knowing your private information and personal data is safe.
Best Thunderbolt 3 Drive: LaCie Rugged Thunderbolt
LaCie hard drives have always been good for people on the go because of the rugged design. The LaCie Rugged Thunderbolt can withstand some dust, dirt, and even a tiny bit of water being splashed on it.
It's 7200 RPM Hard drive keeps things running smoothly. And the included USB-C cable — which supports Thunderbolt 3 — makes it perfect for MacBook and Mac users alike!
Cons:
Only 130MB/s
Best Thunderbolt 3 Drive
LaCie Rugged Thunderbolt
Rugged design with Thunderbolt 3
The LaCie Rugged Thunderbolt 3 is a favorite because it can withstand drops, dust, and even the occasional splash of water, making it easy to carry around!
Best for Legacy Hardware : G-Technology G-DRIVE USB 3.0 (4TB)
While Apple has been going the way of USB-C and Thunderbolt 3 for a while now, some of us still use older hardware and thus don't need hard drives that have USB-C connections. If you're still rocking USB-A or even a Thunderbolt 2 connection from your Mac, the G-Technology G-DRIVE USB 3.0 (4TB) is a perfect companion.
Its all-metal design is not only more durable than plastic hard drives, but it also looks stylish! Plus, it's 7200 RPM speed allows the G-Technology G-DRIVE USB 3.0 to achieve 195 MB/s read and write speeds. This makes it fast enough to transfer large video files quickly and efficiently.
Cons:
Needs to be reformatted for Windows
Best for legacy hardware
G-Technology G-DRIVE USB 3.0 (4TB)
Stylish and fast even on older computers
With 7200 RPM, this hard drive works hard and fast to get your files transferred quickly. Plus, it uses USB 3.0, and it even has a Thunderbolt 2 port.
Source: CalDigit
The CalDigit Tuff does the best it can to live up to its name, giving you a hard drive that isn't as delicate as most. Its official IP rating is IP57, meaning it can be submerged in 3-feet of water for 30 mins and come out the other side functional. That's not all; this Thunderbolt 3 compatible drive can also withstand falling from about 4-feet high. We still don't suggest that you purposely abuse the CalDigit Tuff. Still, it's always good to have peace of mind when you're carrying your hard drive around.
Cons:
Only come in 2TB
Best rugged drive
CalDigit Tuff
Can withstand drops and water
Official rated IP57, the CalDigit Tuff can survive an accidental dip into the water and has a great price tag.
Source: Samsung
If you're used to dealing with giant file sizes and need a hard drive that can handle transfer data fast, the Samsung X5 is one of the fastest SSD's you'll find. Its read and write speeds are 2,800MB/s and 2,300MB/s, respectively, and the entire body is made of metal, making it much harder than plastic drives. Plus, The internal frame on the inside is shock resistant for drops from 2 meters.
This SSD comes with Thunderbolt 3 technology included. This you can take advantage of the fast speeds on your Mac or MacBook Pro, and it doesn't need any formatting, so it's plug and play!
The Seagate Backup Plus Slim is the most reliable hard drive you can carry around with you at all times. It is formatted for both Mac and Windows right out of the box, and its easy-to-use software can automatically do backups for you as often or as little as you want.
Seagate also throws in a one-year complimentary subscription to Mylio Create. This program can help you wrangle your photo library if you don't already use some photo managing tool. A two-month membership to Adobe's Creative Cloud Photography Plan means it's perfect for budding photographers as well.
Credits — The team that worked on this guide
Luke Filipowicz is an iMore staff writer who has been carrying around his Seagate Backup Plus Slim since his college days.
Lory Gil is the Managing Editor of iMore and an avid believer in having as many backups of your important files and documents as possible.
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Rene Ritchie is the foremost authority on all things Apple and has insider knowledge about the goings-on at the biggest tech company in the world. When it comes to accessories for Mac, Rene has used them all.
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